CONFERENCE PLANNING & HYBRID EVENTS
Leave the execution to us, you are well assured that your event is in good hands.
How INX Service helps with conference planning
Conference Planning & Event Management has been one-half of our core business since the establishment of the company. Over the years, we have served many local and overseas-based conference organizers, conference service management companies and conference producers. Our production capability has extended beyond Singapore to Asia-pacific countries.
Our Conference Planning & Event Management team proactively managed all conferences with details from layout planning, stage conceptualisation, event brand identity, Audio Visual Lighting operation.
We constantly update our inventory to the latest technology, and refine our operating procedures to value add to the working process.
Human capital remains our most valuable offering, besides excellent technical directors and top-notch technical crew, INX has got a team consisting of professional show manager, console assistant and many specialist roles.
Types of supported Conference Planning segments
So what else makes us stand out from common Conference Event Management Companies in Singapore? We are proud of our service-centric approach of positioning ourselves as a quality production house with extensive value-added services. INX value add with our ideas and experience that is accumulated thru years of conference event management.
Our nine (9) key Conference Event Management products and services includes On-Site AV Management, Speakers Hospitality, Production & Layout Planning, Professional Sound System, Professional Video System, Professional Light System, Staging Design & Production, Exhibition Booths and Branding Works.
ON-SITE AV MANAGEMENT
Professional technical crew aside, our standard practice includes (at least) a console manager or producer to manage show calling and technical aspects of the event. Hence, enabling even the non tech-savvy clients to produce live events of excellent quality!
We present ourselves with professionalism and friendly demeanour throughout all contact points with event speakers, such as:
- Speakers Mic-ing
- Briefing speakers on technical flow
- Curating accurate presentation decks before and during event
- Assisting speakers in checking their presentation decks
PRODUCTION & LAYOUT PLANNING
We often act as a helping hand by conducting site recce and measurements on behalf of local/overseas clients.
Many clients value our input and advices, such as recommendation of stage size, stage set position, branding banners dimensions and production of scaled layouts (drawn on auto-cad files).
PROFESSIONAL AUDIO SYSTEM
Utilising audio system with great audio quality – the KV2 and HK Audio series, and our professional technical knowledge, we provide quality sound system set up for events ranging from 30pax private discussion session to few thousand pax expo setting.
PROFESSIONAL VIDEO SYSTEM
With steady improvement in technologies, long gone are the days of low resolution and pixelated visuals. With the technical capacity to support up to 4k resolution, we ensure great visual feast for all attendees. We love to play around with different display screens to create synchronised and seamless content, hence creating impressive visual effects!
PROFESSIONAL LIGHT SYSTEM
Events lighting not only has the functional purpose to provide focused face lights for speakers without affecting the side screens, many of times it serves the aesthetics function.
We love to change up the event mood through event lighting or sometimes a choreographed light show for event opening! Check out our website for the reference videos.
STAGING DESIGN & PRODUCTION
We support all types of stage set production – from basic stage backdrop to fully custom-built ones with integration of AV works.
However, our staging works go beyond simply production aspect. We conceptualise designs, plan dimensions and craft out 3D visuals of designs that are production-friendly and best fit our clients’ visions.
For years, we have been building exhibition booths with carpentry works and the same old system panel build-up.
To change up the stale exhibition build-up scene, we are launching our franchised DMK modular structures which boasts on curved edges and irregular structure shape. Check out our website to find out more!
We recognise the importance of branding mileage in all events.
Henceforth, we provide site measurement and consultancy services, which include recommending branding works that best utilise the event space while maximising advertising dollars for clients.
Hybrid events are a powerful way of connecting people across the globe without having to travel. It combines traditional physical events with online components to create an experience that isn’t limited by distance. It allows for a larger audience to participate and engage with each other, creating a more impactful and engaging event. These events are an innovative way of being able to reach a wider audience and with the addition of interactive features, it creates an immersive and engaging experience. Hybrid events allow for multiple types of engagement, from live streaming of the event, to interactive features such as Q&A, discussion boards and polls. The combination of these features make it a powerful tool for creating an engaging and impactful event. It also gives the event organizers the ability to track the engagement of their attendees and measure the success of the event. Hybrid events are a great way to create a truly unique event experience that combines the best of both online and offline components. They allow you to reach people from all over the world and create an engaging and immersive event.
Benefits of Hosting Hybrid Events
Hybrid events are becoming increasingly popular as a way to reach a larger audience. By combining virtual and in-person elements, hybrid events enable organizers to extend their reach to people who may be unable to attend in person. There are several benefits associated with hosting hybrid events that make them a great option for event planners. One major benefit of hybrid events is their scalability. Event organizers are able to quickly adjust their attending numbers to match the current health and safety protocols, while still providing attendees with an engaging event experience. This helps to reduce costs while still maximizing attendance. Another advantage of hosting hybrid events is the ability to reach a global audience. With hybrid events, organizers have the opportunity to extend their reach to people from all around the world who may not be able to physically attend the event. Hybrid events also provide improved accessibility for those with disabilities or health issues. Those unable to attend in person can still participate virtually and feel included in the event. Finally, hybrid events offer the opportunity for enhanced engagement. By utilizing a variety of methods, including video conference calls, interactive polls and surveys, organizers can ensure that attendees remain engaged throughout the entire event. By taking advantage of the benefits of hybrid events, event planners can create successful, memorable events that will leave a lasting impression.
INX is not just an AV company, we plan and we set everything in place, we take over the program management, and we know you have more important tasks on site, which is to enhance the relationship with your exhibitors and your sponsors.
Leave the execution to us, you are well assured that your event is in good hands